Description
ABSTRACT
This research project is a project of my knowledge and technical experience I acquire both grammatically during the period of my National Diploma.
This research project is aimed at inducing Nigerians with the use of modern office technology (computers) in order to make office function very easier.
This project is in partial fulfillment for the National Diploma Award related to our course research methodology.
In fact I felt elevated in completing this programme.
INTRODUCTION
This project tends to introduce us to some of the modern office technology facilities/machines that are used effectively in business administration in Nigeria. Based on the trends of events today we can see that the world or most business organization are adjusting form the old method of keeping records using files to a more advance and improved technological means using machines such as computer, typewriter machines, calculative, photocopy machines etc. An office has referred to as a place or room where clerical work is been performed habitually.
According to Show (1974:1) further defines an office as a place where procedures concerned with the receipt transmittal, production, processing storage and retrieval of information are carried out habitually. “The term electrical work” therefore refers to reading, writing, sorting, filling, typing, duplicating, calculating, photocopying etc. The office therefore serves as the administrative and organizational center of any organization which controls the activities of that organization and sees to its clerical managerial and co-coordinator activities.
Technological has been referred to in advanced learners dictionary of current English as the systematic application of knowledge to practical task in industry. According to Romiszowake (1984) it is creative application of science industrial (or any practical) purpose. The three definitions seen to be similar as science can be regarded as any body of tested knowledge, which may be expressed in the form of a set general principle office technology can be defined as the study of the methodology or technique of the use and application of automated systems to the executing of secretarial and office functions.
ADVANTAGES OF OFFICE TECHNOLOGY
It helps to solve multitude of problems
1. Labour Saving: The use of office technology will bring about a saving in labour by either reducing payroll or increasing the output of existing number of staff.
2. Time Saving: Time is saved by the use of office machines (Technology). Tasks, which could have taken hours if done manually, would be computed in no time if machines were used.
3. Neatness of Job Done: Neatness of job is obtain with the use of machines.
4. Lessen the Chance of Fraud: Different job is obtain through the use of machines it can help in reduction of fraud in various office.
DISADVANTAGES OF OFFICE TECHNOLOGY
1. Cost: Most of the modern office machines e.g. computer word processors, electric typewriters etc are expensive.
2. Unpredictable Breakdown: Machine can breakdown unpredictable at a time when an urgent work is in progress.
3. Repair Service & Spare Pants: At times, when a machine have a problem, it will be hard to get the parts and also the qualified person than can work it out.
4. Scarcity of Operators: Its very difficult to get a qualified experienced person that can handled the machine accurately.
FUNCTIONS OF AN OFFICE
Functions of an office can be remembered by the mnemonic “RRAGS”
1. Receiving Information: This office receives all the information that comes into the organization. The information may be in the form of letters, telephone calls, personal callers (visitors) etc.
2. Recording Information: They record all the activities of the business or government personnel matters, cash must be documented. It is the function of the organization/office to record. Keep and relieve all useful information which the organization may need from time to time.
3. Arranging Information: The office arranges information for the organization. The information received and documented by the office is not always in a form in which it will be given out or in which it will be given out or in which it can be used by the organization.
4. Giving Information: The office gives out information on behalf of the organization. It is the office that has direct contact with the customers and outsides such as letters pricelists etc.
5. Safeguarding: The office safeguards the assets of an organization such as property, stores/goods official documents etc.
TABLE OF CONTENTS
i Title Page
ii Approval Page
iii Dedication
iv Acknowledgement
v Abstract
vi Table of Content
CHAPTER ONE
1.0 Introduction
1.1 Background of the Study
1.2 Statement of the Problem
1.3 Objectives of the Study
1.4 Significance of the Study
1.5 Scope of Study
1.6 Limitation of the Study
1.7 Research Question
1.8 Definition of Terms
CHAPTER TWO
2.0 Literature Review
2.1 Introduction
2.2 The Early State of Modern Technology used in Recording Management
2.3 The Technology of Office Machine of Recording Management
2.4 The Technology and Storing Information
CHAPTER THREE
3.0 Research Design and Methodology
3.1 Research Design
3.2 Sources/Method of Data Collection
3.3 Population of the Study/Determination of Sample Size
3.4 Sample Technique
3.5 Validity and Reliability of Measuring Instrument
3.6 Method of Data Analysis
CHAPTER FOUR
4.0 Presentation and Analysis of Data
4.1 Introduction
4.2 Presentation of Data
4.3 Analysis of Data
4.4 Interpretation of Result
CHAPTER FIVE
5.0 Summary, of Findings Conclusion and Recommendation
5.1 Summary of Findings
5.2 Conclusion
5.3 Recommendations
Bibliography
Appendix
Questionnaire